Job Opportunity: Program Assistant, Mexico Institute

1620505_820228064671080_545656447_nTitle: Program Assistant, Mexico Institute
Agency: Woodrow Wilson International Center for Scholars
Job Announcement Number: WC-16-08T SALARY: $35,265 Per Year
OPEN PERIOD: Wednesday, April 20, 2016 to Wednesday, May 4, 2016
Series: AD-303

The incumbent serves as the principal administrative, clerical, and project support assistant for the Mexico Institute.

The responsibilities will include:

Oversees the organization of Institute events which may include arranging travel and accommodations for staff and visitors;

Performs research related to program activities;

Compiles and maintains computer database of subject matter experts, peer reviewers, conference participants, media, and the general public interested in program events, etc. and is responsible for updating and distributing information through the use of automated mailing lists;

Arranging for facilities, catering, A/V and any other necessary services;

Routinely drafts correspondence for the Institute Director’s signature;

Receives visitors, answers phones and provides information related to program activities;

Prepares a variety of financial forms, correspondence, reports on a PC;

Processes payments and reimbursements for consultants, project participants, and partner organizations.

Updates the Institute’s webpages regularly in consultation with the Deputy Director and Director;

Provides orientation for scholars and the processing of their associated paperwork;

Assists with the preparation of newsletters, other Institute publications;

Organizes and maintains files on all events and funding sources;

Drafts summaries of Mexico Institute events for publication on Mexico Institute website.

And performs other duties as assigned.

Knowledge Required

This position requires the ability to use a personal computer and the ability to use a variety of office software (word processing, database, email, web authoring, etc.) to perform office work; experience in the coordination of special events; and knowledge of standard office procedures. Knowledge and an interest in Mexican history, culture and/or society and Spanish language fluency are highly desirable.

To review full description, qualifications requirements, and how to apply for this position please visit our full job announcement at: https://www.usajobs.gov/GetJob/ViewDetails/436532800

 

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